Outlook 2003 Email Accounts

The following instructions refer to setting up an email account in Microsoft Outlook 2003.

We have used test@ballyhoodemo.co.uk as an example in each step but you should substitute the email address or any other details we have supplied you with where appropriate.

Getting Started

Open Outlook 2003.

Go to Tools then select E-Mail Accounts which will open a new window.

Microsoft Outlook 2003 - Tools > Email Accounts

E-Mail Accounts

Select Add New E-mail Account. Click Next.


Select POP3 as the server type. Click Next.


User Information

Server Information

Logon Information


Now click on More Settings which will open a new window.

Internet Email Settings



Outgoing Server




E-Mail Accounts

You should have now returned to the E-Mail Accounts window.


Click Test Account Settings which will open a new window.

Test Account Settings

Each test should run automatically and be successful. If a window appears asking for a password this means you have not entered the previous settings correctly - click close an check your settings.

Click Close if testing is successful.

Test Account Settings

E-Mail Accounts

You will return to the E-Mail Accounts window. Click Next.


Click Finish.


Final Step

To send and receive any outstanding emails you can either:

Click Send/Recv in the top menu.


Go to Tools > Send and Receive > Send and Receive All.

Tools > Send/Receive > Send/Receive All

Or Press F9 on your keyboard.

If you require any further assistance, please contact us.