Outlook 2010 Email Accounts

The following instructions refer to setting up an email account in Microsoft Outlook 2010.

We have used test@ballyhoodemo.co.uk as an example in each step but you should substitute this email address, or any other items, with the details we have supplied you with where appropriate.

Getting Started

Open Outlook 2010 on your PC or laptop.

Go to the File tab and then click Add Account.

This will open a new window.

Add New Account

Auto Account Setup

In this window the first thing you need to do is complete the Your Name, E-mail Address and Passwordfields.

Your name will be displayed to anyone who receives an email from you. You should enter the email address and password that we have given you for your account.

You'll then need to click Manually configure server settings or additional server types.

Click Next.

Choose Service

Choose Internet E-mail and click Next.

Internet E-Mail Settings

On this screen you'll need to enter some more information about your account. Some of the fields will be pre-populated with information you added in the first step.

Ensure that the Account Type is set to POP3.

Your Incoming mail serverpop.yourdomain.co.uk and the Outgoing mail server will bemail.yourdomain.co.uk.

Ensure Remember Password is ticked.

Click on More Settings, located in the bottom-right corner of the window.

More Settings


In the General tab you can change the name of your account, add your organisation name and specify a reply e-mail address if required.

Outgoing Server

In this tab make sure you click My outgoing server (SMTP) requires authentication.


In the Advanced tab you need to change the Outgoing server port number to 587.

Click OK to take you back to the Add New Account Internet E-mail Settings window.

Click Next.

Test Account Settings

Outlook will now test your e-mail settings. If any errors appear, review the previous steps and make sure you've completed them as instructed.

Click Close.


You have now successfully configured your e-mail account to use Outlook 2010. Click Finish on this screen.

And Finally...

To start receiving emails you simply need to click on the Send/Receive tab in the top toolbar and clickSend/Receive All Folders.

Alternatively, you can press Ctrl+M on your keyboard.